Last updated: May 2026

These Terms & Conditions (“Terms”) govern your use of My Learning Journal (“the App”, “the Service”), operated by iG Education Limited, a company registered in the United Kingdom.

By accessing or using My Learning Journal, you agree to be bound by these Terms. If you do not agree, you must not use the Service.

1. Definitions

  • “We”, “Us”, “Our” – iG Education Limited
  • “You”, “User” – any teacher, school, parent, or individual using the Service
  • “Pupil Data” – any information relating to a pupil, including names, photos, reflections, or identifiers
  • “Content” – any text, images, audio, or materials uploaded or created within the Service
  • “School Account” – an account created by or on behalf of a school
  • “Teacher Account” – an account created by an individual teacher

2. About My Learning Journal

My Learning Journal is a digital tool that allows pupils to record learning entries, upload photos, add voice reflections, and track progress over time. Teachers can review entries, provide feedback, and support pupil reflection. Parent access is optional and controlled by the teacher or school.

The Service is designed for educational use and is not intended for children to create accounts independently.

3. Eligibility

To use My Learning Journal, you must:

  • Be at least 18 years old
  • Be a teacher, school staff member, or parent/carer
  • Have permission from your school (if applicable)
  • Agree to these Terms

Pupils do not create accounts themselves.

4. User Responsibilities

You agree to:

  • Use the Service only for lawful educational purposes
  • Ensure any pupil data you upload is accurate and appropriate
  • Keep login details secure
  • Not share access codes publicly
  • Not misuse, copy, or reverse‑engineer the Service
  • Comply with your school’s safeguarding and data protection policies

You are responsible for all activity under your account.

5. School Responsibilities

Schools using My Learning Journal agree to:

  • Obtain appropriate consent from parents/carers where required
  • Ensure staff understand how to use the Service safely
  • Manage pupil entries responsibly
  • Notify us of any suspected data breach
  • Ensure compliance with UK GDPR and local data protection laws

Schools act as Data Controllers for pupil data. iG Education Limited acts as a Data Processor.

6. Parent Access

Teachers may choose to share pupil journal entries with parents via:

  • QR codes
  • Secure links
  • Printed login details

Parents agree not to:

  • Share login details with others
  • Upload inappropriate content
  • Misuse or distribute pupil entries or teacher feedback

Parent access is optional and controlled entirely by the teacher or school.

7. Acceptable Use Policy

You must NOT:

  • Upload harmful, offensive, or discriminatory content
  • Upload images or audio without appropriate permission
  • Attempt to access accounts that are not yours
  • Use the Service for commercial advertising
  • Introduce malware or attempt to disrupt the Service

Violation may result in account suspension or termination.

8. Data Protection & Privacy

My Learning Journal processes personal data in accordance with:

  • UK GDPR
  • Data Protection Act 2018
  • Our Privacy Policy

We process:

  • Teacher account information
  • Pupil names or identifiers
  • Photos, reflections, and voice notes
  • Parent access details (if used)

We do not sell or share personal data with third‑party advertisers.

All data is stored securely and encrypted in transit and at rest.

9. Content Ownership

  • You retain ownership of all content you upload.
  • By uploading content, you grant us a licence to store and process it solely for the purpose of delivering the Service.
  • We do not claim ownership of pupil data.
  • You are responsible for ensuring the content you upload complies with school policies.

10. Storage & Backups

We take reasonable steps to:

  • Prevent data loss
  • Maintain uptime
  • Protect against unauthorised access

However, we cannot guarantee uninterrupted service.

11. Subscription, Pricing & Free Access

My Learning Journal may offer:

  • Free access for schools
  • School‑wide access codes
  • Optional paid features in the future

If your school has been provided with a free access code, it is valid for the academic year unless otherwise stated.

Access codes must not be shared publicly.

12. Termination of Accounts

We may suspend or terminate accounts if:

  • Terms are violated
  • Harmful or illegal content is uploaded
  • A school requests account removal
  • The Service is misused

You may request account deletion at any time.

13. Service Availability

We aim to provide a reliable service but cannot guarantee:

  • Continuous uptime
  • Error‑free operation
  • Compatibility with all devices

We may update, modify, or discontinue features at any time.

14. Limitation of Liability

To the fullest extent permitted by law:

  • We are not liable for indirect or consequential losses
  • We are not responsible for school misuse of pupil data
  • We are not liable for content uploaded by users
  • Our total liability is limited to the amount paid for the Service (if any)

Nothing in these Terms excludes liability for fraud or negligence.

15. Safeguarding

My Learning Journal is designed to support safe communication. We do not monitor content in real time.

Schools are responsible for:

  • Ensuring appropriate use
  • Monitoring pupil entries
  • Reporting safeguarding concerns

We will cooperate with lawful safeguarding investigations.

16. Changes to These Terms

We may update these Terms from time to time. We will notify users of significant changes via:

  • Email
  • In‑app notifications
  • Website updates

Continued use of the Service constitutes acceptance of updated Terms.

17. Contact Information

For questions, support, or data protection enquiries:

iG Education Limited Email: igeducationlimited@gmail.com Website: https://igeducationlimited.com